Includes
← All servicesWe plan every part of your delegates’ journey, from the moment they register to the day they fly home.
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Guest logistics starts at registration. Our registration form captures each delegate’s dietary, accessibility, accommodation and travel details, so we can plan around them from the start. We map the attendee journey to find the points where things could go wrong and plan for them. We then coordinate flights, airport transfers, hotel check-ins, shuttles, help desks, accessibility, excursions, security and on-site medical services, so delegates can focus on the conference.
Waridi Events is registered with the Office of the Data Protection Commissioner, and we handle delegate information in line with Kenya’s Data Protection Act.
The team at Waridi were invaluable in making this event a success, providing excellent advice, negotiation and support across all our logistical planning in the months before the event, and a wonderful extended team for the three days itself.
The Waridi team demonstrated clear expertise and capacity throughout the planning and execution phases. They were highly responsive, consistently reliable, and a pleasure to work with.
Waridi has designed, planned and coordinated various events for me and has proved to be a trusted partner.
Through the registration form we collect each delegate’s dietary, accessibility, accommodation and travel details. We use this information only to plan their stay and the event.
Yes. We book flights through our travel agency partner. Delegates who prefer to book their own flights can share their details with us so we can plan their transfers.
Yes. We coordinate airport pick-ups and transfers to the hotel, so each delegate’s journey from the plane to their room is arranged in advance.
We make the necessary reception arrangements at the airport and coordinate their movements with our protocol team.
We share rooming lists and arrival times with the hotel ahead of time and coordinate with them so that rooms are ready when delegates arrive.
It is a map of every step a delegate takes, from registering to flying home. We use it to spot where problems could arise and plan for them in advance.
Yes. We draft an information pack and share it with delegates before they travel, so they know what to expect on arrival and during the event.
We run shuttles between the hotels and the venue on a schedule that we share with delegates in advance.
We share a dedicated phone number with delegates, in addition to the help desks at the venue.
Yes. We organise an accompanying persons programme for partners and family members while delegates attend the conference.
We put security arrangements in place throughout the event and coordinate additional security for VIP and VVIP guests.
Through our delegate help desks, which are staffed throughout the event to answer questions and solve problems.
Yes. We capture accessibility needs at registration. Our stages have ramps, and we provide priority queues, quiet rooms and sign-language interpreters. We also advise you on making your event website accessible.
Yes. We set up medical services on site to attend to anyone who falls ill or is injured.
Yes. We curate excursion programmes for delegates who want to experience more of the destination before or after the conference.
A service point for international delegates, set up where requested, offering quick e-SIM registration, printing services and international adapters.
