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Event registration and accreditation

Registration is your delegates’ first impression of your event. We make it quick, simple and secure, online and on site.

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We set up a registration website that delegates can use from any device, with a payment portal for paid events that accepts payments from local and international guests. You and your planning team can follow registrations as they come in through our tracking app. On site, our registrars, IT team and receiving ushers, together with our help desk and self-registration kiosks, keep queues short, and we print badges on the spot. Where accreditation is required, including for events with government participation, we build it into the registration process. For conferences with an exhibition, our exhibition management system handles exhibitor registration, booth specifications and payments.

Our scope includes

  • Registration website: We set up a registration website that delegates can use from a computer, tablet or phone.
  • Payment portals: For paid events, we set up a payment portal that accepts payments from both local and international guests.
  • Registration tracking app: You and your planning team can follow registrations in real time through our app.
  • Registration options: We set up registration categories for delegates, speakers, media, VIPs, exhibitors and staff, each with its own access.
  • Accreditation: Where accreditation is required, we handle it at registration. For events with government participation, we add the required accreditation plug-in to our registration website.
  • Exhibition management system: Exhibitors register through our system, submit their booth specifications and pay for their booths in one place.
  • Self-registration kiosks: Delegates can check themselves in at our kiosks, which keeps queues short.
  • QR code check-in: Our staff scan QR-coded badges with handheld devices, so guests check in quickly.
  • Session check-in monitoring: We monitor check-in at individual sessions, so you know who attended each one.
  • On-site badge printing: We print badges on site for walk-ins, late registrations and changes.
  • Badge sizing: We advise you on badge sizes that work with our printers, so badges print cleanly and on time.
  • Sustainable lanyards: We offer beaded lanyards and lanyards made from recycled cloth.
  • Registration help desk: We set up a help desk for registration questions on site. We advise that a member of your team is on hand to work with ours on decisions such as walk-in guests.
  • Registration team: Our registration team includes registrars, an IT team and receiving ushers.
  • Equipment and branding: We supply the tablets, scanners and printers, and brand the registration area with your logo and colours.

Waridi Events is registered with the Office of the Data Protection Commissioner, and we handle delegate information in line with Kenya’s Data Protection Act.

In their words

Waridi Events has become our key subcontractor in Kenya. They have the ability to manage multiple deadlines and budgets simultaneously, and their turnaround time is quite impressive and consistent.
Jeannette GonzalezLEM Relationships, PSA, for the US Department of Commerce Commercial Law Development Program
Waridi Events have extremely professional staff with extensive conference and event experience, and I would highly recommend them to any organisation looking to deliver a high-quality event.
Rebecca DaviesDirector of Operations, Mo Ibrahim Foundation
Waridi has designed, planned and coordinated various events for me and has proved to be a trusted partner.
Michael M. MurungiPublic Policy and Government Relations Manager, East Africa, Google

Frequently asked questions

Can delegates register online?

Yes. We set up a registration website that delegates can use from any device connected to the internet.

Can delegates pay for registration online?

Yes. For paid events, we set up a payment portal that accepts payments from both local and international guests.

Can we track registrations ourselves?

Yes. You and your planning team can follow registrations in real time through our registration tracking app.

Can you set up different registration types?

Yes. We create categories for delegates, speakers, media, VIPs, exhibitors and staff, each with its own badge and access.

How do you handle accreditation?

We handle accreditation at registration. For events with government participation, we add the required accreditation plug-in to our registration website.

Can you manage exhibitor registration?

Yes. Through our exhibition management system, exhibitors register, submit their booth specifications and pay for their booths.

How do you keep check-in queues short?

We combine self-registration kiosks, QR code scanning with handheld devices and a registration team of registrars, IT staff and receiving ushers sized to the number of delegates.

Can you print badges on site?

Yes. We print badges on site for walk-ins, late registrations and any changes.

Can you track attendance at individual sessions?

Yes. We monitor check-in at individual sessions, so you know who attended each one.

What badge and lanyard options do you offer?

We offer a range of badge designs and advise you on badge sizes that work with our printers. For sustainable options, we offer beaded lanyards and lanyards made from recycled cloth.

What happens if a delegate has a problem with their registration?

Our registration help desk resolves registration questions on site. We advise that a member of your team is on hand to work with ours on decisions such as whether to admit walk-in guests.

Who is on the registration team?

Our registration team includes registrars, an IT team and receiving ushers.

Do you provide the registration equipment?

Yes. We supply the tablets, scanners and printers, and set up registration stations branded with your logo and colours.

How do you keep delegate information safe?

Waridi Events is registered with the Office of the Data Protection Commissioner, and we handle delegate information in line with Kenya’s Data Protection Act.

Planning an event?

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