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Venue selection

We find the venue that fits your conference, and manage the booking and the relationship with you from start to finish.

Start your brief

The right venue supports everything your conference sets out to do. We start by understanding your objectives, agenda and expected attendance, then draw on our partnerships with venues of every size and layout, from convention centres to meeting rooms in boutique hotels. We assess each option against location, capacity, audiovisual capability, catering and cost, present you with a curated shortlist and visit the venues with you. Once you choose, we negotiate the contract, secure your dates and manage the relationship with the venue team up to the last day.

Our scope includes

  • Needs assessment: We start by understanding your objectives, agenda and expected attendance.
  • Shortlisting: We draw on our partnerships with venues of different sizes and layouts to find suitable options.
  • Venue analysis: We assess each venue against location, capacity, audiovisual capability, catering and cost, and check it against your objectives and budget.
  • Curated shortlist: We present a shortlist with our analysis, so you can make an informed decision.
  • Site visits: We inspect the venues with you to confirm they suit the event’s logistics and the delegate experience.
  • Negotiation and booking: We negotiate the contract, secure your dates and handle the booking on your behalf.
  • Venue coordination: We coordinate logistics with the venue team, including access, setup times and on-site requirements, through to the end of the event.

In their words

Waridi Events played a central role in the success of our forums, and I would recommend them with confidence to anyone seeking an experienced event management partner.
Simon PickardSenior Portfolio Manager, Elrha
Waridi Events have extremely professional staff with extensive conference and event experience, and I would highly recommend them to any organisation looking to deliver a high-quality event.
Rebecca DaviesDirector of Operations, Mo Ibrahim Foundation
Waridi has designed, planned and coordinated various events for me and has proved to be a trusted partner.
Michael M. MurungiPublic Policy and Government Relations Manager, East Africa, Google

Frequently asked questions

What types of events do you find venues for?

Large industry conferences, summits, training seminars, workshops and board meetings.

What types of venues do you work with?

From convention centres with advanced technology to meeting rooms in boutique hotels.

How do you choose venues for us?

We start with your objectives, agenda and expected attendance, then assess each option against location, capacity, audiovisual capability, catering and cost.

Will we see more than one option?

Yes. We present a curated shortlist with our analysis of each venue.

Will you come with us on site visits?

Yes. We inspect the venues with you to confirm they suit the logistics and delegate experience.

Do you negotiate with the venue?

Yes. We negotiate the contract, secure your dates and handle the booking on your behalf.

Can you work with a venue we have already booked?

Yes. We work with your chosen venue and manage the relationship with the venue team from there.

Can you find venues outside Kenya?

Yes. Through our partner network, we source venues in the African countries where we deliver conferences.

Planning an event?

Start your brief